Inter Faculty Organization Delegate Assembly

Zoom Producer

Call for Proposals (Deadline extended)

The Inter Faculty Organization (IFO) is the labor union and exclusive representative for collective bargaining for Minnesota State University faculty, coaches and counselors. We represent about 4000 faculty working at Minnesota’s seven four-year state universities. The union has well defined rules for governance, which include a biennial delegate assembly (DA) in which representatives from each of our seven campuses gather to consider and vote on resolutions which serve as guidance on the direction, priorities and policies for the union to IFO leadership. Typically, our DA meeting takes place in the spring of even numbered years; we were forced to cancel our in-person meeting scheduled for Spring 2020 because of the COVID-19 pandemic. As we are unsure whether or not we will be able and willing to have a face to face meeting in the upcoming calendar year, we are now pursuing remote options in lieu of our regular in-person meeting to take place the last week of March, 2021 over a two day period.

Requirements of the meeting

·      Meeting attendance for 200-250 participants

o   Document participants for each session (sign in and attendance rosters will be needed)

o   Plan and budget for meeting access and connectivity for outstate users with poor wifi coverage

o   Share meeting materials will all participants

·      Live debate capability

o   Ability for participants to queue to speak (on screen)

o   alternating speaking order for those speaking for and against resolutions

·      Live Voting

o   Distribution of up to 92 pre-drafted resolutions

o   Live updates/amendment creation for resolutions under debate

o   Instant results for live voting outcomes

·      Conference style speakers and panel presentations for sessions in between resolution sessions

·      Breakout meeting spaces for 15-70 participants

Please Include

·      Proposal plans for meeting each requirement above

·      Detailed staffing plan for all of the above requirements. We can offer 6-8 staff dedicated to meeting logistics. Please budget for staff training and/or additional staffing needed.

·      Detailed and itemized budget, including any and all resource needs related to the meeting

o   additional staffing and/or training

o   equipment

o   software

o   planning/consulting fees

Submit proposals to Kim Park Nelson at parknelson@ifo.org by Friday, November 6. The IFO will respond to proposals following the deadline.